The ideal candidate demonstrates interest in managing accounting activities, including bank reconciliations, accounts payable and accounts receivable. You should also have excellent organizational skills and be able to handle time-sensitive tasks.

Ultimately, you will be responsible for the day-to-day management of our financial transactions and administrative duties of the company.

Financial duties

• Keep accurate records for all daily transactions, maintaining the books of accounts, purchases documents, receipts, and payment vouchers.
• Process and issue invoices to customers
• Ensuring that all invoices issued to customers are paid on time.
• Record  accounts receivable and payables
• Proper records management including filling and keeping of financial files.
• Posting of  payments vouchers  into the accounting system
• Posting of all Petty Cash and Journals
• Preparing month end report and bank reconciliations
• Maintaining the fixed asset register
• Preparation of  monthly payroll and submission of  statutory deduction
• File month end VAT returns, SDL, PAYE, WCF and NSSF
• File half year and yearly P9 & P10 tax returns to TRA
• Assist with budget preparation
• Participate in financial audit

Administrative duties

• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures.
• Create and update records and databases with personnel, financial and other data.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned by CEO.
• Assist colleagues whenever necessary.
• Support company operations by maintaining office systems and supervising staff.

• Maintain office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
• Completes operational requirements by scheduling and assigning employees and following up on work results.
• Keeps management informed by reviewing and analysing special reports, summarizing information, and identifying trends.

• Proven work experience as a Finance and Administration officer or similar role.
• Minimum of 2 -4 years’ experience in finance and administration.
• Great organizational and communication skills.
• Experience with accounting software, like Tally& Quick book.
• Proficiency in all Microsoft Office applications.
• Excellent analytical and numerical skills.
• Sharp time management skills.
• Bachelor’s degree in accounting or Business Administration or any related degree.
• Experience with financial reporting requirements.
• Certified/Chartered Accountant with NBAA is an added advantage.
• Excellent analytical skills with an attention to details.
• Ability to multitask is key.