On behalf of Kilindu Giattas & Partners is looking for an Executive Assistant to join the team. Looking for an individual who is sharp , proactive and with great knowledge with Office Adminstrative duties such as taking meeting minutes, scheduling the directors meetings, making travel arrangements and other organizational tasks.

Female candidates are highly encouraged to apply.

•  Assisting the Employer in the day to day running of the Employer’s business;
• Receiving and directing visitors, typing and filing documents;
• Managing schedules, coordinating appointments, meetings, and business travel;
• Scheduling conference rooms;
• Planning, supporting, and implementing logistics for executive level internal events;
• Coordinating meetings, teleconference and video conferences;
• Preparing, recording, filing and/or coordinating delivery of letters and correspondences to clients and vendors;
• Coordinating with customers and vendors to obtain and exchange information and documentation related to legal matters, etc.;
• Assessing the urgency of situations and determining appropriate actions, monitoring status of pending item, providing follow up and keeping management informed by communicating a wide variety of information;
• Training support staff in the use of all office systems, including filing procedures;
• Providing information by answering questions and requests;
• Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting approved orders for supplies, verifying receipt of supplies; and
• Any other function as may be directed by the Employer.

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.
• Bachelors degree in Business Adminstration or any related tasks
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Time management skills
• Well-spoken and presentable