Personal Assistant to MD 🎉
- Arusha, Tanzania
- viaKaziConnect
Job Summary
Reporting directly to the Managing Director and provide executive support in one-on-one working relationship. As a PA you will serve as a primary contact for internal and external matters pertaining to the office of the Managing Director.
As a PA you will also serve as a liaison to the Board of Directors and Senior management Team, organizes and coordinate executive outreach and external relations efforts and oversee special projects. The Personal Assistant must enjoy working within an entrepreneurial environment that is mission driven, result driven and performance oriented.
The ideal individual will have ability to exercise good judgement in variety of situations , with strong written and verbal communication, administrative and organization skills, the ability to maintain a realistic balance among multiple priorities.
Reporting Line: Managing Director.
Duties And Responsibilities
- Reporting to senior management and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette
Education Other Skills Required
- Certification in secretarial work, office administration, or related training.
- 5-8 years of experience as a personal assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
- Presentable and well organized
