A Property Manager is a professional who is charged with ensuring that MCL meet the needs of their tenants. This involves determining rates, marketing vacancies, and maintaining vacant rooms until filled.

Divison : Human Resources Department

Reports to : The Director

• Staff and performance management: Provide supervision, oversight, and professional development support to the administration staff and property staff in the Country and field offices ensuring their functions are well understood, organized, and executed on time and with the highest level of professionalism and service.
• Procurement: Lead and supervise the procurement of all goods and services to ensuring that approved procedures are complied with Contract and manage consultants, contractors, and suppliers for repair, maintenance, and renovation of properties and delivery of supplies and goods.
• Asset management: Supervising the establishment, maintenance, and updating of inventory of assets, equipment, furniture for the organisation across its various project offices, and ensure the safety and maintenance of all office equipment and premises.
• Security: Ensure implementation of security guidelines and protocols. Provide regular report to management.
• Monitor foreseeable security risks and working with the Senior Leadership Team to maintain emergency and security plans, including emergency preparedness and strategies for maintaining operations.
• Property management: Undertake preparation of and follow up on tenancy agreements, lease renewals, rent payment, property subdivisions, licenses, environmental issues, approvals and other requirements associated with the Lands Departments and Local Councils and ensure s compliance with all regulatory requirements for properties.
•  Preparation and monitoring of the property budgets, income, and maintenance plan. Ensuring timely rent and other dues collection.
• Administration: Develop and execute appropriate operations management systems that reflect compliance with MCL policies, organizational policies, and standard operating procedures.
• Preparation and submission of timely and accurate monthly, quarterly and annual reports to management.
•  Ensure effective and efficient MCL operational functions (contracts, procurement, administration, fixed asset management, records keeping, facilities management, travel/logistics, ) in a high quality, cost-effective and timely manner, complying with local laws and adherence to contract regulations, MCL policies, and standard operating procedures.
• Coordinate execution of financial reviews or audits and ensure timely follow up to review or audit conclusions and recommendations in close collaboration with the Finance Manager.
• Management Office Workspace Statutory issues: ensure all statutory obligations are paid; land rent, VAT returns, etc

•  Bachelor's degree in Land or Building Economics, Business Adminstartion , Engineering or related field
• A minimum of 2+ years solid related experience, with at least three of those years in a busy middle management position on administration, operations and/or property management.
• Excellent oral and written communication skills in English and Kiswahili.
• Ability to work under pressure with multiple tasks, demands and deadlines with a positive and constructive attitude under minimal supervision.
• Have an excellent understanding of the real estate market and trends, and be up to date with procurement land-related issues
•  Ability to interpret, review, analyse, and critique architectural and engineering drawings, bills of quantity, specifications.
• Computer Proficiency: Word processing, database, and spreadsheet applications, MS Office and the ability to present figures in graphs and other user-friendly methods.
•  Fully understanding property management and its financial aspects.
•  In depth knowledge of all rules and regulations surrounding property management.
•  Customer focus and bottom-line orientation.
• Interpersonal savvy with strong communication and presentation skills.
• Well organized with excellent time management skills