The Procurement and Logistics Officer is responsible for overseeing procurement and Logistical aspects of our company's logistic operation. Working closely with Program, Administration and Finance, Procurement and Logistics Officer is instrumental in supporting program activities through his services.

Procurement Support:

• Assist in sourcing and evaluating suppliers, vendors, and service providers.
• Prepare and process purchase orders and requisitions for supplies and equipment.
• Maintain accurate records of purchases, pricing, and other important data.
• Ensure that goods and services are procured in accordance with company policies and procedures.
• Monitor stock levels and identify purchasing needs.

Logistics Coordination:

• Coordinate the shipping and delivery of materials, equipment, and supplies.
• Track and monitor shipments to ensure timely delivery.
• Handle logistics-related documentation, including shipping documents, customs clearance, and delivery notes.
• Resolve any issues related to delays, damages, or discrepancies in orders.

Inventory Management:

• Assist in maintaining inventory levels and conduct regular stock checks.
• Update inventory records accurately and promptly.
• Coordinate with warehouse staff to ensure proper storage and distribution of materials.

Supplier Relations:

• Develop and maintain good relationships with suppliers and vendors.
• Address supplier inquiries and resolve any issues or discrepancies.
• Assist in negotiating contracts and terms with suppliers.

Administrative Duties:

• Support the Procurement and Logistics Manager with administrative tasks as required.
• Prepare reports on procurement and logistics activities.
• Maintain organized and up-to-date procurement and logistics records.

Compliance and Quality Assurance:

• Ensure compliance with company policies, industry regulations, and quality standards.
• Assist in the evaluation of suppliers and products to ensure quality and cost-effectiveness.

• Bachelor’s degree in supply chain management, business administration, or a relevant field required.
• Minimum of three years’ experience working in a procurement role, or two years in a procurement role on a USAID-funded project.
• Experience planning logistical arrangements for office travel highly preferred.
• Proficiency in Microsoft office applications (Word, Excel, Outlook, and Teams), and the ability to accurately input data into various software applications in a manner that is easily referenceable by management.
• Knowledge of USAID procurement regulations, subcontract procedures, and good administrative skills is strongly desired.
• Ability to work with integrity both independently and as part of a team.
• Demonstrates leadership, versatility, integrity, strong organizational and work prioritization skills, and attention to detail.
• Ability to work in a professional and cordial manner with multi-national team, implementing and cooperating partners, and relevant NGOs and government agencies often under demanding/busy circumstances.
• Good interpersonal skills, honesty, patience, and commitment to excellence.
• Excellent written and verbal communications skills in English