As a Property Officer you will be responsible for overseeing and coordinating the day-to-day operations, maintenance, and administration of assigned properties. This role involves ensuring that properties are well-maintained, compliant with relevant regulations, and occupied by responsible tenants. You will also play a key role in tenant relations, lease management, and property financial oversight.

Property Operations & Maintenance:

• Regularly inspect properties to ensure they are in good condition and identify any maintenance needs.
• Coordinate and oversee repairs, maintenance, and renovation projects, ensuring timely and cost-effective completion.
• Manage relationships with contractors, vendors, and service providers to maintain property standards.

Tenant Relations:

• Serve as the primary point of contact for tenants, addressing inquiries, concerns, and service requests promptly and professionally.
• Manage tenant onboarding, including lease signing, move-in inspections, and orientation to property policies.
• Handle tenant complaints, disputes, and conflict resolution in a fair and consistent manner.

Lease & Rent Management:

• Administer lease agreements, ensuring compliance with terms and conditions by both the landlord and tenants.
• Monitor rent collection and ensure timely payments; follow up on late payments and initiate legal action if necessary.
• Manage lease renewals, terminations, and the transition of tenants, including conducting move-out inspections and processing security deposits.

Property Compliance & Safety:

• Ensure properties comply with all local, state, and federal regulations, including health and safety standards.
• Conduct regular safety inspections and implement corrective actions to mitigate potential hazards.
• Maintain accurate records of property inspections, maintenance activities, and compliance documents.

Financial Management:

• Assist in budgeting, forecasting, and financial reporting for assigned properties.
• Monitor property expenses, including utilities, maintenance costs, and service contracts, ensuring they stay within budget.
• Prepare monthly, quarterly, and annual financial reports on property performance.

Administrative Duties:

• Maintain organized records of property-related documents, including leases, contracts, invoices, and maintenance logs.
• Prepare and submit regular reports to the Property Manager or Director of Operations on property status, tenant issues, and financial performance.
• Assist in the preparation of marketing materials and advertisements to attract new tenants.

• Bachelor’s degree in Property Management, Real Estate, Business Administration, or a related field.
• Minimum of 2-5 years of experience in property management or a related role.
• Strong knowledge of property management principles, real estate law, and property maintenance.
• Excellent communication, negotiation, and customer service skills.
• Proficiency in property management software and Microsoft Office Suite.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently.
• Knowledge of financial management and budgeting principles.
• Valid driver’s license and reliable transportation.