Executive Secretary 🎉
- Morogoro, Tanzania
- viaKaziConnect
3 months ago
Tsh
1,000,000 - 3,000,000/-
Mid Level
Hospitality and Tourism
2 - 5 years
Bachelor's Degree in Business Administration, Office Management or a related field
Job Summary
We are seeking to hire a highly organized and detail-oriented Executive Secretary with exceptional administrative and clerical skills. The Executive Secretary will provide high-level support to executives and management, ensuring smooth office operations and handling confidential information with discretion. This role requires the ability to multi-task, manage time effectively, and work well under pressure in a fast-paced environment.
Duties And Responsibilities
- Perform accurate research and analysis to support executive decision-making.
- Coordinate arrangements for meetings, conferences, and special events as assigned.
- Take dictation, draft, and prepare correspondence on behalf of executives.
- Compile, proofread, and revise drafts of documents, reports, and presentations.
- Maintain daily record keeping, filing, and retrieval of documents.
- Prepare accurate reports, presentations, and correspondence efficiently.
- Create and organize reference tools and information for executive use.
- Answer and screen telephone calls, respond to emails, and handle other correspondence.
- Operate and maintain office equipment, ensuring it is functioning properly.
- Manage a busy calendar, including scheduling and coordinating meetings and appointments.
- Arrange travel plans, itineraries, and accommodation for executives.
- Professionally greet and receive guests and clients, ensuring a welcoming environment.
- Provide efficient and effective administrative support, including managing sensitive information and confidential documentation.
Education Other Skills Required
- Bachelor's Degree in Business Administration, Office Management, Secretarial Studies, or a related field.
- Proven experience as an Executive Secretary, Personal Assistant, or in a similar administrative role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software.
- Excellent verbal and written communication skills in English and Kiswahili.
- Strong ability to organize, prioritize tasks, and handle multiple responsibilities efficiently.
- Accuracy in drafting, proofreading, and managing documentation.
- Exceptional time management and ability to meet tight deadlines.
- High level of discretion when handling sensitive and confidential information.
- Strong problem-solving abilities and the capability to anticipate and address issues proactively.
- Flexibility to handle a variety of tasks and adjust to the evolving needs of executives.
- Polished demeanor with the ability to interact professionally with executives, clients, and stakeholders.
