We are seeking a dynamic and organized Front Office Coordinator to join our engineering company. The ideal candidate will possess an outgoing and professional demeanor, along with a positive attitude, to ensure the front office operates smoothly. This role will involve greeting guests and teammates, managing administrative tasks, assisting with meetings, and providing exceptional customer service.

•  Greet all guests and teammates in a friendly and professional manner, ensuring a welcoming environment.
• Perform a variety of general clerical duties, including filing, photocopying, running errands, and troubleshooting office equipment.
• Coordinate the scheduling of meeting rooms and ensure seamless meeting setups.
• Manage heavy phone traffic, efficiently answering and directing calls.
• Assist with planning and organizing staff events, meetings, and ad-hoc office needs.
• Apply for functions related to hotel banquets, events, groups, and parties as needed.
• Prepare and coordinate travel arrangements and itineraries as required.
• Ensure the office runs smoothly by overseeing office supplies, occupancy budgets, and overall office operations.
• Assist in creating PowerPoint presentations and other materials as needed.
• Support management with various administrative tasks and be open to performing additional duties assigned by supervisors.

 Additional Requirements:

• Must be proactive and flexible in managing various tasks to ensure the smooth operation of the office.
• Able to coordinate with different departments and assist in the preparation of events, meetings, and other functions.

•  1+ year of experience working in a secretarial and professional office setting (preferred but not required).
• Bachelor's degree in Business Administration, Office Management, or a related field from a recognized institution in Tanzania.
• A natural ability and willingness to assist others with a positive attitude.
• Ability to maintain an outgoing and professional demeanor at all times.
• Strong organizational skills and multitasking abilities to handle ad-hoc duties as required.
• Proficient in Microsoft Office Suite, particularly Microsoft Word and PowerPoint.
• Excellent communication skills and experience handling heavy phone traffic.
• A team player with a proactive approach to tasks.