Executive Assistant 🎉
- Dar es Salaam, Tanzania
- viaKaziConnect
1 day ago
Mid Level
Law and Legal Services
2 - 5 years
Bachelor’s degree in Business Administration, Legal Studies, or a related field.
Job Summary
The Executive Assistant will provide high-level administrative support to the leadership team of our legal firm, ensuring the smooth operation of day-to-day activities. This role demands excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced legal environment.
Duties And Responsibilities
- Manage the calendar, appointments, and travel arrangements for senior executives, ensuring efficient time management.
- Prepare, edit, and format legal documents, correspondence, and presentations with precision.
- Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential and time-sensitive information with discretion.
- Act as the first point of contact for internal and external inquiries, demonstrating professionalism in all communications.
- Draft and review correspondence, ensuring clarity and compliance with legal standards.
- Liaise with clients, court officials, and other stakeholders to ensure seamless interactions.
- Maintain an organized filing system, both physical and digital, for legal documents and records.
- Assist in preparing reports, conducting research, and gathering data for case preparation or firm operations.
- Coordinate special projects and initiatives as directed by the executive team.
- Plan and organize internal events, training sessions, and team-building activities.
- Oversee office operations, including supplies, vendor management, and facility maintenance as needed.
Education Other Skills Required
- Bachelor’s degree in Business Administration, Legal Studies, or a related field.
- Minimum of 3 years of experience as an Executive Assistant, preferably in a legal or professional services firm.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal software systems.
- Strong organizational and time-management skills with the ability to prioritize and multitask effectively.
- Exceptional written and verbal communication skills.
- Familiarity with legal terminology and processes.
- Experience handling confidential and sensitive information within a legal framework.
- High level of professionalism and integrity.
- Detail-oriented and proactive problem solver.
- Ability to thrive under pressure and meet tight deadlines.
- Strong interpersonal skills with a customer-centric approach.
